In this section :

1. Creating a new document
2. Importing an existing document
3. Document settings
4. Opening a document
5. Closing a document

1 – Creating a new document

In order to create a new document, you’ll first need to double-click on the software icon to open MacCompta Pro.

The welcome screen will come up (see picture below).  If you want to make a new document, click on “Create a new document“.

Give a name to your document and choose where you want to save it to.

In Finder, on Mac, or in Windows Edge, on PC (formally Windows Explorer), MacCompta Pro documents will look like this:

NOTE : You can also create a new document anytime by going to File > New Document.

2 – Importing an existing document

The chart of accounts is the centerpiece of any financial plan: no transaction can be entered in a nonexistent account, which is why the chart of accounts must be created first.

There are three ways of doing this:

• creating it from scratch
• importing an existing chart of accounts
  • at the time of creating a new document
  • at the time of starting a new accounting period from the menu File > New accounting period.
• importing a chart of accounts in .txt or .csv format with tabbed text.

When you see this dialog box , click on “Yes” to import an existing chart of accounts. Select the .cptp file you want to open, or select a .txt/.csv (only tabbed text) which contains a valid chart of accounts.

NOTE : Downloadable chart of accounts samples can be found on our website  www.maccompta.ch.

3 – Document settings

The document settings window will show up just after clicking on “Create a new document“.

If you ever need to change those settings, go to File > Settings.

Title

The title is the name of your document. You will see it in every window and in the header whenever you print something out.

Ledger

 

Number of transactions

This option allows you to set the number of transactions to enter during the whole accounting period (max. 999’999).

This value can be modified at any given time. It is therefore possible to start with the preset number of 8’000 transactions.

When the ledger tells you that you have reached the maximum number of entries, you can simply raise the maximum number  of transactions in File > Settings.

NOTE : In demo mode and in the school edition, the number of entries for the ledger is limited to 512 entries.

Length of the label and transaction reference fields

In the Pro edition, you can set the length anywhere between 45 to 63 characters for the label field, or 4 to 7 characters for the reference field.

Chart of Accounts

Number of accounts

In the Pro edition, you can set the number of accounts you’ll need from 1’000 to 10’000.

When the chart of accounts tells you that you have reached the maximum number of accounts, you can raise the maximum number of accounts in File > Settings.

Account numbers

In the Pro edition, you can either stay in standard mode (4-digit account numbers) or switch to the alphanumeric mode (up to 9 digit account numbers).

Length of account names

In the Pro edition, you can set the length of account names  anywhere between 25 to 30 characters.

Number of decimal digits

Set the number of decimal digits of the main currency (from 0 to 3).

e.g. Euro = 0    Swiss franc = 2     Algerian dinar = 3

NOTE : This can only be set once you create a new document and cannot be changed afterwards.

Decimal dot

Desired decimal dot type. Generally a comma (,) or a dot (.). It must correspond to the decimal dot on the numeric pad or in the system settings.

e.g. 321.75     321,75

Thousands’ separator

Character used to separate thousands in big numbers. Generally an apostrophe (‘), a dot (.), a space ( ) or a comma (,).

e.g. 4’321.75     4.321,75   4 321,75   4,321.75

Null integer

Character found alone before the decimal dot in amounts inferior to the unit value. Usually a dash (-) or a zero (0).

e.g. 25 cents will show as -.25 if set to dash (-).

Null decimal character

Character found after the decimal dot in amounts which don’t have a decimal element. Generally a dash (-) or a zero (0).

e.g. 25 francs will show as 25.– if set to dash (-).

Date separator

Character used to separate elements of a date (day, month, year). Generally a dot (.) or a slash (/).

e.g. 24:12,91 will show as  24/12/91  if the date separator is set to  slash (/) .

NOTE : In the edit line, dates can be typed using any separator you like. MacCompta Pro will automatically format the date according to your settings.

Share document

This option allows other users on the network to open and edit a document.

Access restriction

This option enables document protection settings. Check to activate it.

See option for password protection

Multiple currencies

This option enables the entry and use of multiple currencies.

VAT automation